Officer’s Reporting Schedule

This is the reporting schedule for the kingdom. All officers except Reeves and Seneschals report as follows:

  • Canton, College and incipient group officers: reports due the 15th of January, April, July and October.
  • Baronial and Shire officers: reports due 15th of February, May, August and November.
  • Kingdom Officer: reports due last day of February, May, August and November.

Reeves and Seneschals report as follows:

  • Canton, College, Shire and Baronial Reeves: bank reconciliations due the 15th of every month. Reports due the last day of  January, April, July and October for the preceding quarter (ie report for January 1 to March 31 due in April).
  • Canton, College and incipient Seneschals: reports, including summary of the officers’ reports, due the last day of January, April, July and October.
  • Shire and Baronial Seneschals: reports, including summary of officers in the group and any canton and college Seneschals, due the last day of February, May, August and November.
  • Kingdom Reeve: quarterly according to rules specific to the Australian and NZ Board of Directors.
  • Kingdom Seneschal: report due to the Society Seneschal the 15th of March, June, September and December.

That means that baronial and shire officers have a month to incorporate the reports from their subordinates in cantons and colleges, then their Kingdom superior has a fortnight to incorporate those reports into his report to the kingdom and the Society officer.

Here’s what it looks like in handy calendar form:

January February March April
15
Officers
Canton / College
/ Incipient
31
Seneschals
Canton / College
/ Incipient
All Reeves
15
Officers
Barony / Shire
28/29
Seneschals
Barony / Shire
Officers
Kingdom
15
Seneschal
Kingdom
31 15
Officers
Canton / College
/ Incipient
30
Seneschals
Canton / College
/ Incipient
All Reeves
May June July August
15
Officers
Barony / Shire
Crux Deputies
31
Seneschals
Barony / Shire
Officers
Kingdom
15
Seneschal
Kingdom
30 15
Officers
Canton / College
/ Incipient
31
Seneschals
Canton / College
/ Incipient
All Reeves
15
Officers
Barony / Shire
31
Seneschals
Barony / Shire
Officers
Kingdom
September October November December
15
Seneschal
Kingdom
30 15
Officers
Canton / College
/ Incipient
31
Seneschals
Canton / College
/ Incipient
All Reeves
15
Officers
Barony / Shire
Crux Deputies
30
Seneschals
Barony / Shire
Officers
Kingdom
15
Seneschal
Kingdom
31

If you want to know what to put in your report, many officers will provide a template.  An example is the template for heralds, here.